Wedding Planner vs Wedding Coordinator – Complete Guide for Brides-to-be
You are a modern, detail-oriented bride-to-be and you want your wedding to be perfect in every detail. You’ve heard of Wedding Planner and Wedding Coordinator, but you’re not sure which service best suits your needs and style. In this article, we will explore in detail the differences between these two figures and help you figure out which choice is best for you.
The Wedding Planner
The wedding planner takes care of the entire organisation. From the moment you start planning your wedding, the wedding planner becomes your strategic ally.
An all-round wedding planner starts planning from the budget. He usually holds a meeting completely dedicated to this, where the bride and groom, in addition to indicating their budget, will specify what their wishes are, how they would like their day to be, how many guests they will have and what their priorities are.
Based on this information, he will prepare a file and check the feasibility of what is required. Very often it happens that the bride and groom do not know the real costs of the suppliers and the budget has to be reviewed and updated according to the wedding planner’s estimates.
Once the budget and your priorities have been decided, the choice of suppliers will be made.
Whether it is a dream location, gourmet catering or customised decorative details, the wedding planner will find the right suppliers that reflect your style and needs. Thanks to the extensive network of contacts in the industry, you will have access to reliable, high-calibre professionals without having to face the stress of searching alone.
One of the Wedding Planner’s main responsibilities is to ensure that the budget is met without compromising the quality and overall experience. This means negotiating favourable contracts with suppliers, keeping track of payments and the entire accounting of the event.
Another task of the wedding planner will be to prepare the agenda for meetings with suppliers and location visits.
He/she will help you with the decoration and style choices for your day. Often this part is carried out by a specialist, the wedding designer, who will work alongside the wedding planner to make your wedding a unique and exciting event through settings that will leave both you and your guests pleasantly impressed and amazed.
The wedding planner will create the layout of the spaces where the various moments of the day will take place: celebration, aperitif, reception, parties, etc.
For the wedding day, he will have set up the timeline for both the bride and groom, for the celebration and reception, and for the operators, who will work more smoothly thanks to a shared work plan.
During the wedding day, the Wedding Planner will be on the ground for supervision and coordination to ensure everything runs smoothly, allowing you to enjoy every moment stress-free.
If you want to learn more on the topic of “why is it important to hire a Wedding Planner?”, read this article.
The Wedding Coordinator
If you have already planned most of your wedding but wish to relax and enjoy the day itself without worries, the Wedding Coordinator is what you need. This professional comes into play in the final phase, usually about two months before the wedding. His main task is to take over the operational management of the event so that you can focus only on yourself and the moment you are having.
The Wedding Coordinator reviews all the details planned by the bride and groom, such as the layout of the space, the logistics of the event, the timeline of the day and the details of the contracts with suppliers. During the wedding, the Wedding Coordinator becomes the point of contact for you, the guests and the suppliers. He coordinates activities, manages unforeseen events and ensures that everything goes according to plan. He is your guarantee of a smooth day, where every detail is taken care of.
Which Service to Choose?
As you may have noticed, the differences between the two roles are many. Let us summarise for clarity in a table the difference between the wedding planner and the wedding coordinator service:
Conclusions
Choosing between Wedding Planner and Wedding Coordinator depends on your personal needs and the vision you have for your wedding. Both services offer valuable support and allow you to experience an unforgettable day without worries. Whatever your choice, it is important to remember a few things:
- Confirm the service in good time. Wedding planners/coordinators are booked many months in advance. To be sure of their availability and, above all, if you want them to be able to recommend their best collaborators, act in time, so you will be sure to have the best for your day;;
- Think about your budget and evaluate the costs of the two services. Of course the all-round wedding planner service will cost more, but you will have a broader service, continuous control over expenses and advice on choosing suppliers, so do your assessments well;
- Whatever the case, investing in an experienced professional is the first step to achieving the wedding of your dreams.
If you would like more information about our services and would like to start planning the perfect wedding for you, please do not hesitate to contact us. We are here to turn your dreams into reality and make sure you have a fairytale wedding, exactly as you have always wanted.
Do you already have an idea on how to set up your wedding? If you have any doubts or would like answers to your questions, do not hesitate to contact me! I will be happy to help you.
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